Sugar Open Source User Guide Section 5: User Profiles and System Admin Page 47 5.2.10 Studio: Portal
The Portal Administrative function is used to add new Tabs and Shortcuts to Sugar Open Source, which can link to any website you choose. This is commonly used to include email, forums, or any other web-based application, allowing Sugar Open Source to become a single interface focus for its users.
Using this administrative option performs a similar function to clicking on the Portal tab to select the Portal module, and indeed takes you to the Portal module. However note that an Administrator will initially see the Portal List screen, but other users will see the Portal home site (
a configuration
option).
All users have a set of shortcuts allowing them to Add Site, List Sites, or navigate to any site visible to them. Each user has shortcuts to all sites marked as Global sites, plus any Personal sites they
have created. The Portal List screen may be reached by clicking on the List Sites shortcut. For an Administrator, this screen lists all sites - Global sites available to all users, as well all the Personal sites created by individual users for their own specific purposes. If you are not an Administrator, you will not see the Global sites listed on this screen, as you do not have the ability to change any of them. From the Portal List screen, you can delete one or more Portal sites by selecting the checkbox beside them, and clicking on the Delete button below the list of Portal sites. You can also edit a Portal site by clicking on its name, or preview its target website by clicking on the link to its URL. You can create a new Portal site by clicking on the Add Site shortcut. When creating a new Portal site, you may enter the name and website for the new Portal site, click to select if it is currently visible or not, and choose if it is Personal (viewable only by you), or Global (viewable by everyone). Note: Only Administrators have the option to create Global Portal sites. You may also choose to have the
new Portal site placed on a new Tab, on a new Shortcut, or both. Note: Only Administrators have the option to place a site on a Tab – other users may only create shortcuts. On any new Tab created by the Portal function, the Shortcuts Box contains all the same shortcuts as are provided on the Portal Tab.
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